Settings — GK Foods IMS

Users & Roles

Manage who has access and what they can do

Name	Email	Role	Status	Last Login

Role Permissions Matrix

Module	Admin	Warehouse	Cashier	Read-only

Locations

Warehouse and channel locations for stock tracking

ID	Name	Type	Channel

Units of Measure

Global UoM definitions and default conversions (FR-SET-3)

Units

Name	Symbol	Type

Global Conversion Defaults

From	To	Factor	Label

Changing a global conversion does not retroactively alter posted movements — history is preserved (FR-SET-7).

Alert Thresholds

Configure per-product thresholds and delivery channels (FR-SET-4)

Delivery Channels

In-app notifications

Always on — bell badge + alerts list

Active

Email notifications

Sent to admin/manager roles

Active

Discord / Webhook

Optional — paste webhook URL below

Inactive

Per-product Alert Thresholds

Product	Reorder Point	Expiry Window (days)
			No expiry

Catalog Defaults

Global defaults for new products (FR-SET-5)

Allow Negative Stock

Permits transfers/checkouts that drive on-hand below zero

Batch Tracking Default

Enable batch/lot tracking by default for new products

Default Expiry Window (days)

Applied to new batch-tracked products unless overridden

Default Reorder Point

Integrations

CSV export templates, QuickBooks reconciliation, and label printing (FR-SET-6)

QuickBooks Reconciliation

Export completed checkouts for QuickBooks import

Configured

Export Format

Auto-export Schedule

CSV Import / Export Templates

Bulk import products, stock counts, and supplier lists

Products import template

Stock count template

Supplier list template

Label Printing

Configure barcode/label printer for received items (FR-INB-7)

Printer Type

Label Size

System Settings

Business identity, currency, timezone, and data retention (FR-SET-7)

Business Identity

Business Name

Business Registration

Currency

Timezone

Data Retention & Audit

Movement Ledger Retention

Immutable movements cannot be deleted — only archived

Audit Log Retention

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Data Protection Compliance

Supplier and user personal data is handled in line with the Turks & Caicos Islands Data Protection Ordinance. Data subjects may request access, correction, or erasure via the Data Protection Officer.